FAQs about AI memory and coworking with AI.

Answers to common questions about Brains, shared memory for teams, AI agents at work, workflows, integrations, privacy, and company knowledge bases.

AI memoryCoworking with AITeam knowledgeWorkflow automation
AI coworking

Coworking with AI

How Brains helps people, teams, and AI agents work from the same context instead of starting every conversation from scratch.

What does coworking with AI mean?

Coworking with AI means people and AI agents share durable context, sources, tasks, and decisions. Brains gives AI the memory it needs to help with real work instead of only answering one prompt at a time.

How does Brains help people work with AI agents?

Brains connects work tools like email, calendars, files, chats, boards, and integrations into one AI memory layer. Agents can search that memory, draft next steps, update boards, and prepare work for human approval.

Is Brains different from a chatbot?

Yes. A chatbot usually starts with the current conversation. Brains is a shared memory and workflow layer, so AI can use company context, source citations, permissions, and automations across tools.

Can AI remember work across meetings, docs, and messages?

Yes. Brains turns connected work into typed memory so AI can retrieve the right meeting, file, thread, task, or decision later with sources attached.

Team memory

Shared memory for teams

Common questions about company memory, knowledge bases, onboarding, and keeping context from disappearing across tools.

What is an AI memory layer for teams?

An AI memory layer is a structured, searchable place where team knowledge, documents, messages, tasks, and decisions can be used by AI systems. Brains makes that memory available to people and agents with source context.

Can Brains become a company knowledge base?

Yes. Brains can unify docs, threads, decisions, and project history into a searchable AI knowledge base that teammates can ask directly.

How does Brains improve onboarding?

New teammates can ask questions against the same source-backed memory the team already uses. They can find decisions, project context, owners, and recent changes without asking everyone to repeat the backstory.

Does Brains replace our existing tools?

No. Brains connects to the tools where work already happens and turns that activity into memory, boards, automations, and reusable workflows.

Workflows

Boards, automations, and workflows

How Brains turns passive memory into operational surfaces for projects, pipelines, dashboards, and repeatable AI workflows.

What can teams build with Brains?

Teams can build living boards, AI automations, mini-sites, dashboards, CRM pipelines, finance trackers, HR workflows, and project management surfaces powered by shared memory.

What are Brains boards?

Boards are typed, queryable datasets for projects, CRMs, trackers, dashboards, and workflows. They can be filled from memory and kept current by integrations or automations.

Can Brains automate recurring work?

Yes. Brains automations can run on schedules, memory triggers, or connected events. They can search memory, update boards, draft messages, and prepare actions for review.

What is Codex in Brains?

Codex is the Brains app store for installable workflows, boards, automations, integrations, starter packs, and reusable recipes.

Use cases

Use cases by team

Where Brains fits across business development, finance, product, HR, management, and company knowledge workflows.

Can Brains work as an AI CRM?

Yes. Brains can turn email, calendar, calls, notes, and files into a CRM-style pipeline that stays current from the actual work behind each deal.

Can Brains help finance teams?

Brains can help finance teams capture receipts, classify transactions, maintain trackers, prepare dashboards, and connect financial context to source documents.

Can Brains help product and engineering teams?

Yes. Brains can connect GitHub, docs, chat, standups, and tickets into project boards that update from real work and surface blockers earlier.

Can Brains support HR and people operations?

Brains can unify org charts, reviews, recruiting, contracts, payroll context, and employee workflows into living boards and AI-assisted processes.

Integrations

Integrations, privacy, and control

How Brains connects to work tools while keeping access scoped and risky writes reviewed.

Which tools can Brains connect to?

Brains supports integrations such as Gmail, Google Calendar, Google Drive, ChatGPT, Claude, GitHub, Monday.com, Telegram, Revolt, Discord sign-in, CoinMarketCap recipes, and additional custom integration recipes.

Can Brains write to connected tools?

Some integrations can prepare writes, such as draft replies or calendar changes. Risky writes use a draft, confirm, send flow by default so a person can review before anything is sent.

Does Brains train AI models on my data?

No. Brains does not use your pages to train external models. Provider calls are routed through APIs that do not train on customer data by default.

How does Brains handle permissions?

Brains uses scoped tokens, source permissions, row-level controls, and explicit integration access so agents can only use the context and actions they are allowed to use.

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